Field guide · Documentation
How CoreTrack works
Learn how CoreTrack tracks core processing from drilling to dispatch — and how to shape the workflow around your core yard.
Getting started
What is CoreTrack?
CoreTrack is a digital core logging solution designed for geologists working in core yards. It replaces traditional whiteboards with a real-time tracking system providing comprehensive audit trails, team collaboration, and workflows you can configure to match exactly how your yard operates.
Key benefits
- Real-time tracking of every hole and processing step
- Configurable workflows — phases, steps and activation rules that mirror your process
- Comprehensive audit trail for compliance and review
- Analytics recaps of drilling and logging productivity
- Mobile-friendly access from the field or the office
Your first hole
From the Active Holes dashboard, click Add Hole and enter the hole id, project, location, planned depth, priority and start date. Pick a workflow (your default is preselected) and toggle any optional steps on or off. Once saved, record drilled depth as work progresses — steps activate automatically according to the workflow's rules.
The life of a hole
A hole's stage on the dashboard is derived from its progress — it always reflects the earliest work still outstanding, so a hole can never jump ahead of itself.
-
Pending
The hole has been created but no drilling has been recorded yet.
-
Drill / Markup
Drilling is underway. Record drilled depth from the progress dialog; steps configured to activate at hole start (such as Orientation and Meter Mark in the standard workflow) become available. The hole stays in this stage until drilling is flagged complete.
-
Workflow phases
The hole moves through the phases of its workflow — for the standard workflow: Markup, Logging, Photography, Cutting, Sampling and Dispatch. The current stage is the phase of the earliest incomplete step, whether required or optional, so an outstanding optional step holds its phase until it is completed or removed from the hole.
-
Completed
All steps are done and the hole is marked complete, moving it to the Completed Holes register. Administrators can also complete a hole early — for example when drilling is abandoned short of planned depth.
Configurable workflows
Every team processes core differently — some photograph before logging, some skip cutting entirely. The Configuration page lets administrators design workflow templates that control the step sequence, phase groupings and activation rules for holes. Every tenant starts with the Standard Core Logging workflow, which you can tailor or use as the basis for your own.
- Phases group related steps and become the stages shown on the dashboard. Add, rename, reorder and pick an icon for each phase.
- Steps are dragged from the Available Steps palette into phases and reordered freely. Mark each step Required or optional — optional steps can be toggled per hole.
- Activation rules decide when a step becomes available: either when the hole starts drilling, or when another step is started or completed. Multiple rules on a step mean any one of them activates it. Optional steps left off a hole are skipped transparently — their dependants activate as if they had run.
- The default workflow is preselected when creating a new hole, but any workflow can be chosen at creation time.
- Validation on save guarantees every workflow can run to completion — no unreachable steps, circular rules, duplicate phases or empty configurations.
Workflows by plan
- Basic
- Standard workflow (read-only)
- Professional
- Up to 2 workflows
- Enterprise
- Unlimited workflows
Workflows in use by active holes are protected — steps and phases cannot be removed until those holes complete. Use Copy to restructure a live workflow safely, then set the copy as your default.
A workflow cannot be deleted while it is the default or while active holes are using it.
Explore CoreTrack
Active Holes
The dashboard groups holes by stage with live counts and drilled metres per stage. Search across holes, filter Active versus Pending, update drilling progress and steps, adjust planned depth, and — for administrators — add, complete or delete holes.
Completed Holes
A searchable register of every finished hole with type, project, location, dates, and drilled versus planned depth. Expand a row to review the steps recorded against it.
Audit Trail
Every change is recorded automatically with who, what and when — down to individual property values. Filter by date range, hole, operation or user, and expand a hole to see its full activity history.
Libraries
Maintain the reference data used across your operation — Locations, Projects, Rigs and Bag Series — so hole records stay consistent and reportable.
Analytics
Production charts over 24 hours, a week, a month, 6 months or a year — metres drilled, marked, logged and cut, plotted per hole, per day or per month. Review any past day or week, compare swings side by side, and watch the backlog overlay for steps falling behind. Totals measure work done in the period, so logging can exceed drilling while a backlog is cleared. Switch to cycle-time analysis for phase durations and stuck holes.
Configuration
Design the workflow templates that drive your holes — phases, step ordering, required flags and activation rules — with a visual drag-and-drop designer.
Settings
Manage organisations and switch between them, and invite users and set their roles. Administrators can also configure site settings: the reporting week start day, swing roster labels, and the site timezone used for analytics.
Processing steps reference
These are the processing steps available to every workflow. The grouping and activation described below follows the Standard Core Logging workflow — your own workflows can arrange and trigger these steps however suits your yard.
Markup
Orientation · Meter Mark
- Orientation:
- Orientation line marking on the recovered core.
- Meter Mark:
- Marking depth measurements along the core.
Standard activation
Both activate as soon as drilling starts (drilled depth is recorded). Meter Mark is required;
Orientation is optional.
Logging
RQD · Recovery · Mag Sus · Geo Log
- RQD:
- Rock Quality Designation assessment.
- Recovery:
- Percentage of core recovered.
- Magnetic Susceptibility:
- Magnetic properties measurement.
- Geological Log:
- Detailed geological description.
Standard activation
When Meter Mark is started. Geological Log is required; the rest are optional.
Photography
Specific Gravity · Core Photography
- Specific Gravity:
- Density measurement.
- Core Photography:
- Visual documentation of the core trays.
Standard activation
When the Geological Log is started. Teams that photograph before logging simply move Photography
earlier in their workflow and trigger it from Meter Mark instead.
Final Processing
Cut · Sample · Dispatch
- Cut:
- Physical cutting of the core.
- Sample:
- Preparation of samples for analysis.
- Dispatch:
- Final packaging and shipping.
Standard activation
Cut follows Core Photography; Sample and Dispatch follow Cut. If the optional Cut step is left
off a hole, Sample and Dispatch activate in its place automatically.
Best practices
Model your real process
Configure your workflow to match how your yard actually operates instead of entering placeholder data to unlock steps. If a step happens earlier for your team, move it earlier in the workflow.
Update progress regularly
Record drilled depth and step values as work happens. The dashboard, stage derivation and analytics are only as current as the data entered.
Complete or remove optional steps
An incomplete optional step holds its hole in that phase. If an optional step turns out not to be needed, remove it from the hole so the stage moves on accurately.
Need additional help?
Check out our Help Center for FAQs, troubleshooting guides and answers to common questions.
Visit Help Center